> ## Documentation Index
> Fetch the complete documentation index at: https://docs.kombai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage Seats

> Seats control how many members can be part of your team. This page walks through viewing seat usage, adding new seats, inviting members, and freeing up seats when needed.

export const AccountIcon = props => {
  return <div style={{
    display: "inline",
    justifyContent: "center",
    alignItems: "center"
  }}>
      <svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 24 24" width="18" height="18" fill="currentColor" stroke="currentColor" strokeWidth="0" style={{
    display: "inline"
  }} {...props}>
        <path fill="none" d="M0 0h24v24H0z"></path>
        <path d="M12 2C6.48 2 2 6.48 2 12s4.48 10 10 10 10-4.48 10-10S17.52 2 12 2zm0 4c1.93 0 3.5 1.57 3.5 3.5S13.93 13 12 13s-3.5-1.57-3.5-3.5S10.07 6 12 6zm0 14c-2.03 0-4.43-.82-6.14-2.88a9.947 9.947 0 0 1 12.28 0C16.43 19.18 14.03 20 12 20z"></path>
      </svg>
    </div>;
};

<Note>
  You must be a Team Admin or Billing Admin to manage seats. You must also have
  an active Teams plan.
</Note>

## View current seat usage

Navigate to the **Manage Plan** page from the sidebar. The **Team Summary** section displays **Seats Used: X / Y**, where X is the number of occupied seats and Y is the total number of seats on your plan. This gives you an immediate view of how many seats are available for new invites.

## Buy more seats

1. Go to the **Manage Plan** page in the sidebar.
2. Click **Buy More Seats** button.
3. Enter the number of seats you want to add.
4. Review the pricing summary notes below the input field.
5. Click **Buy Seats** button.
6. Authorize the payment in Stripe.

The new seats become available immediately after payment is authorized.

## Invite members to new seats

<Note>The invited member appears with an **Invited** status until they accept the invitation. Invited members occupy a seat immediately, even before acceptance. See [Roles and Permissions](/kombai-for-teams/get-started/roles-and-permissions) for details on role assignments during invitation.</Note>

After adding seats, navigate to the **Team Members** page to invite users.

### Invite Team Members

1. Click **Invite Member**.
2. Enter the member's email address. You can also add multiple email addresses.
3. Select the **Team Admin** or **Team Member** role.
4. Click **Send Invite**.

### Invite Billing Admins

1. Click **Invite Billing Admin**.
2. Enter the member's email address. You can also add multiple email addresses.
3. Click **Send Invite**.

<Note>Billing Admins don't occupy the team seats. However, you can only invite three Billing Admins to your team.</Note>

## Seat capacity warning

When all seats are occupied, a banner appears at the top of the **Team Members** page: *"All seats are occupied."* The **Invite Member** button is disabled until a seat is freed or new seats are purchased.

The **Invite Billing Admin** button remains available since Billing Admins do not consume paid seats.

## Remove a member to free a seat

Removing a team member from the **Team Members** page frees up their seat for a new invite.

1. Navigate to [Kombai dashboard](https://agent.kombai.com/account/plan).
2. Go to **Team Members** page.
3. Click the <Icon icon="ellipsis-h" /> menu next to the member you want to remove.
4. Click **Remove** to remove the user.

<Note>
  Removing a member does not reduce your total paid seat count on the plan. It
  only makes the slot available for someone else.
</Note>

## Reduce seats

Reducing a seat will remove the seat from your Team immediately. Starting next cycle, you will pay a reduced subscription fee based on the number of seats removed.

1. Navigate to [Kombai dashboard](https://agent.kombai.com/account/plan).
2. Go to **Manage Plan** page.
3. Scroll to **Billing & Invoices** section.
4. Click **Reduce Seats** button.
5. Add the number of seats you want to remove from the plan in the input field.
6. Click **Remove Seat** button.

## Billing & Invoices

The **Billing & Invoices** section at the bottom of the **Manage Plan** page provides access to payment and plan management actions.

| Action                                 | Description                                       |
| :------------------------------------- | :------------------------------------------------ |
| Reduce Seats                           | Reduce the number of seats from your plan.        |
| Change Payment Method                  | Update your card or payment details via Stripe.   |
| View Past Invoices                     | Access invoice history through the Stripe portal. |
| Cancel Plan                            | Start the cancellation process.                   |
| Do Not Cancel Plan (post cancellation) | Undo a cancelled plan.                            |

These actions are only available to Team Admins and Billing Admins. For details on cancellation, see the [Cancel Plan](/kombai-for-teams/manage-plan/cancel-plan) page.